While you can slice and dice the data any way you want with a Pivot Table, when you use a helper column, you lose a part of that ability. Now that your data is in Table format, add a helper column to the right of the table and label it Deal Count. Let me first show you how to add a helper column and get a distinct count. This is a side effect of the calculated field and it treats the grand total the same way as any other row in the pivot table. Excel is my passion and I have been working in it since 2014. Pivot Table Data Workaround. 1. Using the standard Grand Total row total, will add up the number of instances a record shows up in the data set so Company 2 in the table below would be 9 as there are nine subsidiary accounts for this Company. In the Value Field Settings dialog, click Summarize Values By tab, and then scroll to click Distinct Count option, see screenshot: 5. Grand Total On Pivot Chart.xlsx (90.1 KB) Grand Totals in Charts. We would like to know the daily average order amount. We still want our data formatted as an Excel Table, but we don't need a helper column for this solution. 4. While these may seem like the same thing, it’s not. Below is an example where there is a dataset of names and I have listed unique and distinct names separately. To compute that, we know that we need to add up the total amount for each day and divide by the number of orders. For each value, Sum or Count is the default summary function, when added to the pivot table. If you have questions about either of these solutions, please leave a comment below! You can display or hide the grand totals for the current PivotTable. The 7 may be the distinct count within the E/N/S/W regions as a whole, but what if I want my Grand Total to show 10 in your example? If we divide the formula into the number 1, we will get fractions in each of those cells that when added together will count one entry for each deal. Click anywhere in the PivotTable. The formula also checks whether the name is repeated in the same region or not. In this post, we're going to take a look at two different ways to do a distinct count using pivot tables. If you create Count, CountA and Sum totals in the source data, only the Sum totals show errors. All Rights Reserved. The data source with the helper column is not as dynamic as a Pivot Table. The above steps would insert a new sheet which has the Pivot Table. For example, in cell E2, the criteria ranges are $C$2:C2 and $B$2:B2 and in cell E3 these ranges expand to $C$2:C3 and $B$2:B3. For this case, the below formula does the trick: The above formula checks whether a sales rep name occurs in one region only or in more than one region. Note: If you’re using Excel 2013 and higher versions, skip this method and move to the next one (as it uses an inbuilt Pivot Table functionality –. For a normal pivo⦠Is there a formula which will tell me if any of the names in Column B appear in Column A? This makes sure that only distinct names are counted and not the repeats. As Greg mentioned already, the DISTINCT in your measure means that the grand total would not equal the sum of the subtotals, as some Identifiers will be counted in multiple subtotals, but only once in the grand total. But before I jump into how to count distinct values, it’s important to understand the difference between ‘distinct count’ and ‘unique count’. That's because it's an important piece of information that report users will want to see. Distinct names are listed in column B in the above data set. Duplicate Remover for Excel - all-in-one tool to find, highlight, delete, copy and move duplicate and unique values. The advantage to Solution #1 is that it can be done in any version of Excel. Check the box which says – “Add this data to the Data Model”. Click anywhere in your source data and from the Insert menu item select Pivot Table. I have been using an if function to calculate this, steps below; In a PivotTable, Microsoft Excel may calculate an incorrect grand total for a calculated field. Much appreciated. They included using Power Query and new dynamic functions. But we want to see just the distinct count (ie if there is a duplicate product in a day, we want to count it just once). How to count unique values in Excel 365 - leverage the new dynamic array functions to count unique values in Excel. Figure 2: The Grand Totals command on Excelâs Design menu only controls totals for a single field. Total in table to be sum of distinct counts per row, not total distinct â08-06-2018 05:54 AM I want to total for 'count of visitors' to be 4424 as its a unique count. Cause This problem occurs when you use a calculated field (a field that is based on other fields) in a PivotTable, and the calculated field is defined by performing a higher order arithmetic operation, such as exponentiation, multiplication, or division on other fields in the PivotTable. 3. Use the COUNTIF function, with the range being the Deal ID column, and the criteria being the cell in the Deal ID column that corresponds with the row you are in. To show a unique or distinct count in a pivot table, you must add data to the object model when the pivot table is created. Here we discuss how to count unique values in an excel pivot table with some examples. Similarly, in the pivot table, Count and Count Numbers show totals. Pivot tables are an easy way to quickly count values in a data set. So, if you want to count unique values in a Pivot Table, use helper columns and if you want to count distinct values, you can use the inbuilt functionality (in Excel 2013 and above) or can use a helper column. In the Value Field Settings dialog box, select ‘Distinct Count’ as the type of calculation (you may have to scroll down the list to find it). If the name is repeated, only the first instance of the name returns the value 1, and all other instances return 0. Plus weekly updates to help you learn Excel. Both of these solutions are great because they can be refreshed when new data is added to the source table. Subscribe above to stay updated. 1. non Response is COUNT (DISTINCT Stores) - SUM (Response). So, the result is really a count of the orders, not a count of the unique stores. This time, when we create our pivot table, we are going to check the box that says Add this table to the Data Model. Unique names are listed in column C in the above dataset. By default, a Pivot Table will count all records in a data set. Since we only want to get the distinct names, the IF function is used which returns 1 when a name appears for a region the first time and returns 0 when it appears again. This is because Solution #1 gets wonky when you try to filter the data down (say, for a certain product) or use slicers to dissect the data further. We need to choose the check the box of âAdd this data to the Data Modelâ while inserting a pivot table. To fix this, we want to right-click on the Sum of Deal ID column header and select Value Field Settings. If you'd like to learn more about using Pivot Tables, I have a separate blog post you can check out here: Introduction to Pivot Tables and Dashboards. You can also specify default settings for displaying and hiding grand totals. I would like the pivot table to show days going down, the sum of the qty for the day, AND right next to that the total qty for the month. Hello and welcome! The above formula uses the COUNTIFS function to count the number of times a name appears in the given region. Figure 8- Created Pivot Table. This will open a window where we can choose Distinct Count as a calculation type. Total count is >500 but I want to show the distinct count in the pivot, which is closer to 90. In Microsoft® Excel® 2013 and 2016, a new feature called âDistinct Countâ was added which will return an accurate count of unique customers. Hit OK when the Format as Table window appears. I've included both the original file and the solution file for you to download here: Data Analysis Challenge - Pivot Table Solution FINAL.xlsx (118.4 KB). Excel Pivot Tables are amazing (I know I mention this every time I write about Pivot Tables, but it’s true). I have a pivot table of Server names that are duplicated down a list of database /table names. The following two methods are covered in this tutorial: There is a third method which Roger shows in this article (which he calls the Pivot the Pivot Table method). How many sales rep are there in each region (which is nothing but the distinct count of sales reps in each region)? This will open a window where we can choose Distinct Count as a calculation type. But sometimes fields are started calculating as count due to the following reasons. When you build your pivot table this time, you are going to drag Deal ID to the Sum of Values area. The Distinct Count function goes through the Deal ID column and gives us a count of the unique values, so our summary report will look just like it did for Solution #1. It does that by counting the number of occurrence of a name in a region and dividing it by the total number of occurrences of the name. When it is pulled out to excel, using grand and subtotal function under design tab, it is obviously noticeable that the grand total and subtotal values are not correct from the sum of line values. I am using a pivot table with the parent company names as Row Labels and the types of Payment Terms as Columns. If the value is less than 1, it indicates that the name occurs in two or more than two regions. Counting Unique Values in a Pivot Table. Viewed 5k times 2. This will give us the summary report we are looking for, with a count of deals in each sale stage. When creating a chart from a pivot table, you might be tempted to include the Grand Total as one of the data points. Now, If you observe the individual line it's giving the right value for example: 354 - 311 = 43. but when you look at the Grand Total it's not correct. In the example shown, a pivot table is used to count the names associated with each color. While a lot can be done with a few clicks in Pivot Tables, there are some things that would need a few extra steps or a little bit of work around. We will notice that the Pivot table has taken a count of all client and didnât consider the repetition of client names. What if there are more than one if condition? In this tutorial, I will show you how to count distinct values as well as Unique Values in an Excel Pivot table. I'm in 2010. One example could be when you have the below data set and you want to find out how many sales rep are unique to each region. i am stuck with one problem as the distinct count is also counting “0”. To get distinct count in the pivot table, These instructions work only in Excel 2016, Office 365 and Excel 2013. Instead of a unique count, this pivot table is counting each record that has a store number. Thanks! Awesome! This means that all the names that repeat and have duplicates are not unique. In the Create Pivot Table dialog box, make sure that the Table/Range is correct and New Worksheet in Selected. You can change it to whatever you want. Letâs try this with a traditional PT first. To create our summary report using the new pivot table, put the Sales Stage in the Rows area and Deal Count in the Sum of Values area. with respective questions? Right-click on the table format you want and select Apply and Clear Formatting. I don’t see why it needs to be added to the Data Model? So we have to find a way to create a distinct count (counting unique rows) for each deal so that we can sum them up. Create a pivot table to sum the UniqueID column, this will sum only the 1’s which are unique, Sorry, iam not able to attach anything on this chat area. The link a date table. When you add your data to a Data Model and. In the Create Pivot Table dialog box, make sure that the Table/Range is correct (and includes the helper column) and’New Worksheet’ in selected. This solution is only available for versions of Excel that are 2013 or later for Windows. To do that, just select any cell in the data set, and click on Format as Table on the Home tab. My name is Jon Acampora and I'm here to help you learn Excel. Later, you can choose a different Summary Function, such as Average, Min or Max. My data set has values for multiple months. Now, most regular tables have summary rows at the bottom such as a Sum to show the total sales of all products in all states or a Count of all of the entries included within the table. I have been working with pivot tables for a while and have never seen a pivot table Sum function not work properly. Bottom Line: Learn two ways to solve the data analysis challenge, calculating distinct count, with pivot tables. If you click More Options, a longer list of functions is shown. Before we get to the techie stuff, letâs just confirm our objective. I have a set of data where in we have requested for a feedback on each dept. Pivot Table Grand Total And Sum/count May 15, 2007. To get distinct count in the value field option you need to add a data model. (Data Model is another term for PowerPivot.). Totals in the Source Data. Drag the Region in the Rows area and Sales Rep in the Values area. Suppose you have the sales data as shown below: Click here to download the example file and follow along. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. The DistinctCount function will still work when multiple fields are added to the rows or columns area. Right-click on a value cell 2. After logging in you can close it and return to this page. Start by turning your data into an Excel Table. Now, what if you also want to get the distinct count of sales rep selling printers. Active 4 years, 10 months ago. This has been a guide to Pivot Table Count Unique. And then click OK, you will get the pivot table which count only the unique values. Another very annoying Excel pivot table problem is that all of a sudden Excel pivot table sum value not working. If you save your data in the data model and then open in an older version of Excel, it will show you a warning – ‘Some pivot table functions will not be saved’. there is no such “Distinct Count” option my friend, If I have a list of peoples Names in Column A and each week I add a list of people to column B. There were a lot of great submissions. Correct Grand Total in Pivot Using Calculated Field. The distinct count is pretty slick, but Iâd like to find a way to get my Grand Total to actually sum all of the subtotals. Use PowerPivot to create the pivot table, and use its functions to create a unique count. Once you have added a helper column, you can then use this new data set to calculate the distinct count. It counts numbers, and does not count blank cells, errors or text. Whenever the fields are added in the value area of the pivot table, they are calculated as a sum. e.g. this is great feature highlight to me and helped me 99%. Pivot Table Average of Averages in Grand Total Row, Data Analysis Challenge - Pivot Table Solution FINAL.xlsx, Introduction to Pivot Tables and Dashboards, How to Add Grand Totals to Pivot Charts in Excel, How to Apply Conditional Formatting to Pivot Tables, Macro Buttons to Add Fields to Pivot Tables. Unique values/names are those that only occur once. You will get a Pivot Table as shown below: The above Pivot Table gives the total count of the Sales rep in each region (and not the distinct count). Recommended Articles. Click on Pivot Table (or use the keyboard shortcut – ALT + N + V). “IF(A4=A3,0,1) then run it down Right-click on any cell in the ‘Count of Sales Rep’ column. I can NOT get this to work. In case you’re using a previous version, you’ll not be able to use this method (as should try adding the helper column as shown in the method above this one). 1. The great thing about this solution is that it can be used in any version of Excel. I don’t know why this “Distinct Count” can’t be incluede in the Value Field setting tab. Display or hide grand totals. As a workaround, you can add a column to the pivot table source data, and use a formula to calculate one or zero in each row. Suppose you have a dataset as shown below and you want to get the count of the unique sales rep in each region. This can be achieved by removing the duplicate values/names and keeping all the distinct ones. We will take a look at those in future posts, but I wanted to start with these two because they were more universal in terms of Excel version access. So if a name appears three times, it’s still counted as one distinct name. And one such thing is to count distinct values in a Pivot Table. This may seem a bit complex, but it again depends on what you’re trying to achieve. The Grand Total row would still show the total number of unique deals, 14 (after the new data is added). 2. In the example shown, the pivot table displays how many unique colors are sold in each state. Letâs take a look at a portion of the data table: In looking at the data table, we see there can be multiple orders per day, and that each order can have multiple lines. In such cases, you need to create one of more than one helper columns. I notice that every Deal has a common outcome for all products. There were lots of other great solutions to the challenge that were submitted. Some things you know when you add your data to the Data Model: If you want to count unique values, you don’t have any inbuilt functionality in the Pivot Table and will have to rely on helper columns only. FREE EXCEL TIPS EBOOK - Click here to get your copy, Count Distinct Values in Excel Pivot Table, Add Data to Data Model and Summarize Using Distinct Count, Count Unique Values (not distinct values) in a Pivot Table, How to Filter Data in a Pivot Table in Excel, How to Group Dates in Pivot Tables in Excel, How to Group Numbers in Pivot Table in Excel, How to Apply Conditional Formatting in a Pivot Table in Excel, https://trumpexcel.com/compare-two-columns/. If you want to use this type of calculated formula and have a sum shown in the grand total, the best way is to create the formula in the source data table and then pull it into your pivot table as a separate column which will show the correct grand total. How many sales rep sold the printer in 2020? The column of grand totals calculated in the second column is completely wrong because it calculates the percentage on 52 and not on 358. 2. Distinct values/names are those that occur at least once in the dataset. Excel COUNT and COUNTA functions with formula examples - 2 essential functions to count cells in Excel. Learn 10 great Excel techniques that will wow your boss and make your co-workers say, "how did you do that??" In the UniqueID enter formula below; This ensures that the COUNTIFS function counts the first instance of a name as 1, the second instance of the name as 2, and so on. You may not see the distinct count (and the data model) when opened in an older version that doesn’t support it. Suppose I have the data set as shown below: Add the following formula in Column F and apply it for all the cells that have data in the adjacent columns. Display or hide grand totals for the entire report. Right-click on any cell in the âCount of Sales Repâ column. You can continue to add additional fields to the rows and columns areas and the DistinctCount function will calculate the correct results for each cell in the values area based on the filter context of the pivot table. To get the distinct count in the Pivot Table, follow the below steps: You will notice that the name of the column changes from ‘Count of Sales Rep’ to ‘Distinct Count of Sales Rep’. Click on Value Field Settings. Therefore, the total count of the distinct days is 730, and the total sales with no filter are then divided by this value. Product A,C,D,E = Win but Product B = Loss, Great video here. The login page will open in a new tab. Hopefully this will give me a yes/no or 0/1 situation in Column C. Thanks, Hello Andrew.. Have a look at this – https://trumpexcel.com/compare-two-columns/. This means that they operate in one specific region only and not the others. Now that we have modified the source data, we can use this to create a Pivot Table and use the helper column to get the distinct count of the sales rep in each region. how do I go about pivoting the data such unique values are obtained against each dept. These two methods were submitted as solutions to the data analysis challenge that you can find here: To summarize the challenge, we want to create a summary report of deal count by stage, but there are multiple rows per deal in the CRM data. I've tried inserting a formula =counta(), but it isn't working and 2010 does not have Distinct Count in the field value settings. If you were to add the Product Name to the rows area above Sales Stage, then you would see the number of deals in each stage for each product. Here 1606 is not the sum of all the above Stores instead it is taking as DISTINCT COUNT in Grand Total also. However, you could use one of the following workarounds: Add the source data to the Data Model, in Excel 2013 and later. In my pivot table, I have four Row Labels with one value. When ⦠Can you help? Drag the ‘Region’ field in the Rows area and ‘D Count’ field in the Values area. Based on what I have seen, most of the times when people say that they want to get the unique count in a Pivot Table, they actually mean distinct count, which is what I am covering in this tutorial. You will get a Pivot Table as shown below: Now you can change the column header from ‘Sum of D count’ to ‘Sales Rep’. Please log in again. The change to the formula can be seen in green here: Now that we have these fractions that will give us a distinct count when we create our pivot table, we can go ahead and create the pivot table by choosing Pivot Table on the Insert tab. Very good write. When you build your pivot table this time, you are going to drag Deal ID to the Sum of Values area. My Excel (365) doesn’t have “Distinct Count” in the menu of Value Field Setting. For example, order 101 has two lines (rows), and order 102 has 3 lines. A normal pivot table won't calculate a unique count, either with a calculated fieldor with a Summary. Also, note that the criteria range is $C$2:C2 and $B$2:B2. What if there were products that were in the tender that were different. Thus, Grand Totals for the columns appear on row 9 of the worksheet. Won’t it still work if it’s not added to the Data Model? More about me... © 2020 Excel Campus. Below is how your dataset would look like when you have added the helper column. See the details below. This blog is updated frequently with Excel and VBA tutorials & tools to help improve your Excel skills and save time with your everyday tasks. In case the name occurs in more than one region, it returns a 0 else it returns a one. When totals and subtotals are not correct, we have the option to either remove them and leave a blank, or create a measure to calculate the values we expect. That initially gives us numbers we don't want in our summary report. Arrange the ID column in either ascending or descending order By the way, thank you to anyone who submitted a solution to the data challenge! I have an excel pivot table which looks like. That initially gives us numbers we don't want in our summary report. Point to Summarize Values By, and select one of the functions, or click More Options. With that said, if you are running 2013 or later in Windows, Solution #2 is the superior option. I believe the problem is the day filter from the pivot table is blocking all my logic. ©TrumpExcel.com – Free Online Excel Training. DISTINCT COUNT summarization type is available from Excel 2013 onwards only. One of the labels is month in the form of mm/yyyy. My Excel is new version of Office 365. To fix this, we want to right-click on the Sum of Deal ID column header and select Value Field Settings. Pivot tables have built-in calculations, called Summary Functions. how to exclude “0” in distinct count using the pivot? The nuance here is that Grand Totals are calculated on a field basis. You will have to go back to the source data and modify the helper column formula (or add a new helper column). Below are the steps to get a distinct count value in the Pivot Table: The above steps would insert a new sheet which has the new Pivot Table. While this is an easy workaround, there are some drawbacks to this method (covered later in this tutorial). Since you’re adding more data to the Pivot Table source (which also gets added to the. In the Value Field Settings dialog box, select âDistinct Countâ as the type of calculation (you may have to scroll down the list to find it). You May Also Like the Following Pivot Table Tutorials: Distinct Count added column formula was just what I needed. Pivot tables also have a Count Numbers function, which is like the worksheet COUNT function. The nice thing about using a pivot table is that as we add or delete source data entries, we can refresh the pivot table ( Alt + F5 ) to include those changes. Add a new column called “UniqueID” I started a pivot table for our budget and on the left side I have the account names and about 4 columns of applicable account codes to which I turn on and off when needed. Hi JP, With the above dataset, let’s say that you want to find the answer to the following questions: While Pivot Tables can instantly summarize the data with a few clicks, to get the count of distinct values, you will need to take a few more steps. Applies To: Microsoft ® Excel ® 2013 and 2016. Comparing with other measures, grand total of the docket count ⦠Learn over 270 Excel keyboard & mouse shortcuts for Windows & Mac. This is an easy way to count distinct values in the Pivot Table as you only need to add a helper column to the source data. Adding the data to a data model and using Distinct Count option (available in Excel 2013 and versions after that). The formula will return the number of rows for each Deal ID number. I can get the total for the whole table, I can get mtd, ytd, and the rest. In this situation, Shoes is one field, and Shirts is a second field. Remember – Unique values and distinct values are not the same. Your subtotals and grand total will return the result of your measure for the context implied by the subtotal or grand total rows. Problem 3# Excel Pivot Table Sum Value Not Working. Please see image below. Fields. Ask Question Asked 4 years, 10 months ago. Great question! Click OK. You do NOT need to make any changes to the calculation. Insert a pivot table from your data; In the create pivot dialog, enable âAdd this data to data modelâ option. With a basic understanding and a little drag and drop, you can get a bucket-load of work done in a few seconds. While this method is pretty straight forward, I must highlight a few drawbacks that come with modifying the source data in a Pivot Table: Pivot Table added new functionality in Excel 2013 that allows you to get the distinct count while summarizing the data set. No Unique Count in Pivot Table. If you do it by Product type and by region, what do you do in Power Pivot? Your last pic shows your collapsed pivot table with a Grand Total of 7. This means that it keeps expanding as you go down the column. An instance is in United States that has just Judy Creations, M and B, and Sam Furnitures as clients. Removing Totals and Subtotals. Therefore, I can’t create the Povit Table as you did here in the video. Fields The pivot table shown is based on two fields: Name and Color. Let’s say that you add a helper column to get the count of a distinct sales rep in each region. Adding a helper column in the original data set to count. The DistinctCount function will still work when multiple fields are started calculating as count due to the Sum values... Formula also checks whether the name is repeated, only the first instance of the orders, not a of... Each record that has just Judy Creations, excel pivot table grand total not correct for distinct count and B, and does not count blank cells, or. When new data is in table Format, add a helper column, you might be tempted to the! Were different example file and follow along login page will open in a new tab distinct values/names are that! Still work if it ’ s not an example where there is a as. Once you have a pivot table dialog box, make sure that the criteria is. Returns a 0 else it returns a one with some examples ) then run it down 4 products were! Dataset would look like when you add your data ; in the dataset shows your pivot... Down 4 each dept the Sum of Deal ID column in the source data and modify the helper column this! The Format as table window appears, if you also want to show total. Type and by region, what do you do not need to add a new.! Row Labels and the rest won ’ t have “ distinct count (. Ytd, and does not count blank cells, errors or text you build your pivot table counting... We 're going to drag Deal ID number count summarization type is available Excel. Count added column formula ( or use the keyboard shortcut – ALT + N + V.! But the distinct count in the example shown, a pivot table which count only the Sum of the! What if there were products that were in the given region tables for a while and have seen. Of mm/yyyy the problem is that it can be done in any version of Excel Excelâs! The ID column header and select value field Settings specify default Settings for displaying and hiding Grand totals in pivot! And one excel pivot table grand total not correct for distinct count thing is to count cells in Excel to add a new tab data added... 2 is the superior option once you have added a helper column in either ascending or descending order 2,! The percentage on 52 and not the Sum of values area s not were in the table... Called summary functions 500 but i want to get the count of a unique count, either with summary. Label it Deal count all the names in column C in the pivot table displays how many sales rep there. One field, and does not count blank cells, errors or text, ytd, and the.... Dialog, enable âAdd this data to data modelâ while inserting a pivot this... Total for a feedback on each dept let ’ s say that you add a data Model.. Count in the create pivot dialog, enable âAdd this data to a data Model another! Excel ® 2013 and 2016 t it still work if it ’ not!, Microsoft Excel may calculate an incorrect Grand total row would still show total... A guide to pivot table, i can get a distinct count is 500. Where there is a second field an important piece of information that users... One such thing is to count distinct values are obtained against each dept we would like to know daily! But we do n't want in our summary report in Power pivot it and to! Wow your boss and make your co-workers say, `` how did you do that?? set count... Total count is also counting “ 0 ” added the helper column, you are going to a. New sheet which has the pivot table, count and count numbers function such. Table of Server names that repeat and have duplicates are not unique ) run. Than one region, it returns a one new data is added to the table! 1, it returns a one table as you did here in the UniqueID enter below. Insert menu item select pivot table displays how many unique colors are sold in region... Would like to know the daily Average order amount how to add a new tab page open! Shortcuts for Windows & Mac of information that report users will want to see of 7 each dept 365 Excel... Into an Excel pivot table, i have a dataset as shown below: click here to the! Outcome for all products not as dynamic as a calculation type count values in Excel B... Due to the data Model and count ” in the above dataset confirm objective. /Table names + V ) co-workers say, `` how did you do need..., `` how did you do that??: name and color and versions after ). This pivot table this time, you can close it and return to this page was just what i.! It still work if it ’ s say that you add your data is in United States has! Sum ( Response ) ’ s not added to the challenge that were submitted one helper columns pivot.: C2 and $ B $ 2: B2 you will have to back! From your data is added ) this tutorial, i can ’ t incluede! Average, Min or Max by turning your data ; in the count! We would like to know the daily Average order amount show you how count. And return to this page checks whether the name is repeated in the âCount of sales column. A normal pivot table is blocking all my logic a store number and Sum totals in.! Stores instead it is taking as distinct count ” in distinct count as a Sum Average, Min excel pivot table grand total not correct for distinct count... Dynamic functions: Microsoft ® Excel ® 2013 and 2016 this is an example there. Achieved by removing the duplicate values/names and keeping all the names associated each... From Excel 2013 and 2016 the menu of value field Settings B in the above set... Microsoft Excel may calculate an incorrect Grand total on pivot table guide to pivot table function not properly. Either ascending or descending order 2 names in column a years, 10 months ago work properly figure 2 C2. ” can ’ t be incluede in the source table either with a basic understanding a. “ 0 ” in distinct count as a pivot table count unique values are not unique sales column. In the values area still work if it ’ s not a drag. Excel may calculate an incorrect Grand total for the entire report total for the PivotTable... As shown below: click here to help you learn Excel the entire report of times name. Of times a name appears three times, it indicates that the pivot table which count only first! Model and using distinct count to count unique values in Excel 2013 our summary excel pivot table grand total not correct for distinct count! Column ) a feedback on each dept products that were different each Deal ID number Shoes one. New worksheet in Selected + V ) which says – “ add this data to the Model... Data ; in the original data set, COUNTA and Sum totals show errors return to this.! Is also counting “ 0 ” in the above data set to calculate this, we going!, C, D, E = Win but Product B = Loss great. All other instances return 0 entire report to go back to the challenge that were in the shown. Any version of Excel at two different ways to do a distinct sales rep in each sale.. Count of the pivot table Sum function not work properly packed with &. The problem is that all of a unique count, COUNTA and Sum show! In an Excel pivot table Grand total and Sum/count may 15, 2007 says! Of âAdd this data to a data Model a count of the data Model ” Sum ( Response.! Understanding and a little drag and drop, you can then use this excel pivot table grand total not correct for distinct count data set, i show! Confirm our objective a distinct count as a Sum both of these are... Will want to get distinct count in Grand total on pivot Chart.xlsx ( 90.1 KB ) Grand for... Your measure for the whole table, they are calculated on a field basis learn great! Because they can be refreshed when new data set been a guide to table! Incluede in the menu of value field Settings pivot table create one of orders... Of rows for each value, Sum or count is > 500 but want! Your subtotals and Grand total for the columns appear on row 9 the... Chart from a pivot table data to the right of the names in column B in the steps! Here to download the example shown, the result of your measure for whole! Learn 10 great Excel techniques that will wow your boss and make your co-workers say ``! C, D, E = Win but Product B = Loss great... Comment below 365 ) doesn ’ t see why it needs to be added to the stuff! Total on pivot Chart.xlsx ( 90.1 KB ) Grand totals for a on... Complex, but it again depends on what you ’ re adding more data to the appears times. Either ascending or descending order 2 this means that all the above dataset ( data Model new called... To: Microsoft ® Excel ® 2013 and 2016 and i have four row Labels and the types of Terms... Instances return excel pivot table grand total not correct for distinct count in column B appear in column B in the dataset summarization is!